Course Catalog

To align with President Cabrera’s decision to move to a distance learning approach for campus, training for the new OneUSG Connect system will transition to online instruction only via Webinar and Web-Based training beginning Monday, March 16

Read below for more information.

Overview

All in-person Instructor-Led Trainings and Seminar training sessions have been converted to Webinar sessions. Additionally, you can still complete most required trainings via self-paced Web-Based Trainings.

If you need to register for any trainings, please follow this link to view the available sessions. Please email the ERP Training Team with any questions.


 
CATEGORY MODULE/AREA COURSE NAME OVERVIEW/TOPICS DURATION DELIVERY AUDIENCE HOW TO ACCESS TAKE ASSESSMENT 
Employee Self-Service (ESS) Overview Introduction to Employee Self-Service (ESS)

Logging into the system
Changing your address
Changing your personal information
Viewing your leave balances
Viewing your paycheck(s) 

60 min Webinar Faculty, Staff, Student Employees Register Assessment
        15 min Web-based Training (WBT) Faculty, Staff, Student Employees Register Assessment
Employee Self-Service (ESS) Overview Introduction to Employee Self-Service (ESS) and Faculty Data Self-Service (FDSS)

Logging into the system
Enter and View Absence requests
Navigating Employee Self-Service and Faculty Data Self-Service
How to access resources and support 

90 min Webinar Faculty Register Assessment
Employee Self-Service (ESS) Time & Absence Enter Time in Employee Self-Service

Entering time in Employee Self-Service
Editing submitted time 

15 min Web-based Training (WBT) Staff (biweekly) Automatically enrolled if applicable Assessment
Employee Self-Service (ESS) Time & Absence Kaba Clock Time Entry Entering punches on a KABA Clock

Navigating an Offline KABA Clock 

15 min Web-based Training (WBT) Kaba Clock Users Automatically enrolled if applicable N/A
         
Employee Self-Service (ESS) Time & Absence Absence Request in Employee Self-Service Viewing your absence/leave balances

Submitting an absence request

Editing submitted absence request

Viewing forecast leave balances

Viewing and submitting extended absence requests 

20 min Web-based Training (WBT) Staff (leave eligible) Automatically enrolled if applicable Assessment
Manager Self-Service (MSS) Overview Introduction to Manager Self-Service (MSS) Access Manager Self-Service (MSS)

View and edit My Team's talent profile

View company directory

Delegate

Manage and maintain your team members' profile 

2 hours Webinar Managers,
Provisioned Initiators, Approvers
Register Assessment
      2 hours Web-based Training (WBT) Managers,
Provisioned Initiators, Approvers
Automatically enrolled if applicable Assessment
               
Manager Self-Service (MSS) Time & Absence Manager Self-Service: Time and Absence Transactions

Review employee absence request and reported time
Change leave balance
Delegate time absence approving fuction

2 hours Webinar Managers,
Provisioned Initiators, Time and Absence Approvers
Register Assessment
      2 hours Web-based Training (WBT) Managers,
Provisioned Initiators, Time and Absence Approvers
Automatically enrolled if applicable Assessment
      2 hours Instructor-led Training Managers,
Provisioned Initiators, Time and Absence Approvers
Register Assessment
Manager Self-Service (MSS) HR & Compensation Transactions Manager Self-Service: Position Management, HR & Compensation Transactions How to use the Direct Hire Form

Position Management transactions including: add/change position funding

HR Transactions including but not limited to: how to submit a transfer, promotion, Reports-To change, and location change

Compensation Transactions including: how to submit an ad hoc salary change 

3 hours Webinar Managers,
Provisioned Initiators, Approvers
Register Assessment
      3 hours Web-based Training (WBT) Automatically enrolled if applicable Assessment
      3 hours Instructor-led Training Register Assessment 
Manager Self-Service (MSS) Careers Manager Self-Service: Recruiting & Hiring How to create job postings for competitive positions for your department

How to track and manage applicants (e.g., routing, interviewing, rejecting)

How to create offers and generate offer letters

Introduction to the Direct Hire Form (for non-competitive positions) 

2 hours Webinar Managers,
Provisioned Initiators, Approvers
Register Assessment
      2 hours Web-based Training (WBT) Automatically enrolled if applicable Assessment
      2 hours Instructor-led Training Register Assessment
Manager Self-Service (MSS) Careers Manager Self-Service: Non-Competitive Hires

How data flows between modules in OneUSG Connect

How to initiate position management transactions

How and when to use the Direct Hire Form

How and when to use the Fluid Form

2 hours Webinar Provisioned Initiators Register Assessment
Manager Self-Service (MSS) Time & Absence Manager Self-Service:Time Editor

How to enter and edit time for employees
How to view an employee's leave balance
How to make adjustments for prior periods

N/A Job aids Time Editor Automatically enrolled if applicable - Available via ServiceNow on March 22, 2020 N/A
Manager Self-Service (MSS) Time & Absence Manager Self-Service: Approving Time & Absence Transactions

Change an employee's schedule
Manage time exceptions
Enter time for an employee
View an employee's payable time
Process absence requests
View an employee's leave balance
Adjust leave balances for an employee
Place an employee on a Leave of Absence 

2 hours Webinar Time & Absence Approvers Register Assessment
      2 hours Instructor-led Training   Automatically enrolled if applicable Assessment
      30 minutes Web-based Training (WBT)   Register Assessment
Manager Self-Service (MSS) Approvers Approver Training

What is an Approver/Expectations of an Approver
Definition of Approval workflow and each approval level
System Knowledge - How to navigate to approvals and take proper action
Job related transactions and Position related transactions

90 minutes Webinar Approvers Register Assessment
Commitment Accounting  Commitment Accounting  Manager Self-Service: Commitment Accounting  Change Position Funding

View and Approve Position Funding

Express Direct Retro Distributions

Running Reports for Commitment Accounting 

2 hours Webinar EDR, Provisioned Initiators, Approvers, Managers Register Assessment
30 minutes Web-based Training (WBT) Automatically enrolled if applicable Assessment
4 hours Instructor-led Training Register Assessment
Commitment Accounting  Commitment Accounting  Commitment Accounting Inquiry Only

Reviewing Commitment Accounting transactions 
Running Commitment Accounting reports 

2 hours Webinar Commitment Accounting Inquiry role Register Assessment
      2 hours Web-based Training (WBT)   Automatically enrolled if applicable Assessment
               
Summer Pay Summer Pay Introduction to Summer Pay

Review current Summer Pay accounts

Update Summer Pay

30 min Webinar Users with BOR Summer Pay Security Role Please look for an email invitation from ERP.training@gatech.edu. Please look for an email invitation from ERP.training@gatech.edu
        N/A Job Aid Users with BOR Summer Pay Security Role You can find the Job Aid here. You can find the Job Aid here.
Workforce Administration WFA Workforce Administration (WFA): Tools and Resources to Complete HR Transactions

The foundational concepts of  Workforce Administration (WFA) and Position Management

Changes to Workforce Administration and Position Management with OneUSG Connect

Understand the downstream impacts of Position Management transactions and HR Transactions

2 hours Webinar Provisioned Initiators Register TBD