Campus Training for Workday
Training will cover each Workday process area and will be delivered in the form of instructor-led trainings (ILT), web-based trainings (WBT), seminars, and on-demand materials such as job aids. Registration for training will be available on this page in April.
Web-based trainings and seminars covering Workday basics, approvals, and reporting
Job aids on general Workday set up and functionality
Web-based trainings and seminars covering how to complete spend authorizations and expense reports
Job aids on spend authorizations and expense reports
Web-based trainings and seminars on Procurement and PCard processes in Workday
Job aids on procurement processes such as requisitions, purchase orders, and change orders
Classroom training on journal entries and financial accounting topics in Workday
Web-based training on Workday’s Foundation Data Model
Job aids on financial accounting activities such as accounting journals, allocations, and period closes
Web-based training and seminars on grants concepts and lifecycle in Workday
Job aids on grants processes such as award requests, corrections, budget amendments
Web-based training and seminars on registering and managing assets
Job aids on business asset processes such as registering an asset, issuing an asset to a worker, and requesting surplus pick-up
Classroom training on managing projects and supplier contracts in Workday
Job aids on projects processes such as updating and managing projects and verifying capital project expenses
Web-based training on supplier invoice requests
Job aids on processes such as prospective supplier registration, supplier invoices and requests, and match and match exceptions
Watch the videos below to learn more about Workday Financials functionality.
Will there be mandatory training?
Yes. There will be mandatory training, but only for certain users. We will be able to share which courses are mandatory closer to go-live. For users who are not enrolled in mandatory training, there will be materials available to access on-demand.
What resources will be available to end users?
End users will have access to the following resources, depending on what functions they perform in their departments:
- Job aids and quick reference guides
- Videos and interactive web-based trainings
- Instructor-led, lecture-based seminars
- Instructor-led, hands-on trainings
End users will also have Gurus across campus to help them answer questions or help troubleshoot in certain areas or processes. We will encourage users to reach out to these Gurus for one-on-one support in addition to accessing our on-demand learning and reference materials.
When will training materials be available?
You can expect training materials and courses to be available in Spring 2019.
Where can I find training materials?
We are still determining where training materials will be located for the long-term. In the meantime, be sure to check back on the Transformation website to access informational materials.
How do I get involved with the transformation?
The Change Agent Network is a group of end-users who want to help their department transition to the new system. The Organizational Readiness team is hoping to recruit about 100 change agents across campus. Change agents will be asked to dedicate roughly one to two hours a week on average to the program starting this fall. To sign up to be a change agent, email firstname.lastname@example.org.